Every shoot, planned in one place
A booking is not a date in a diary — it is a venue, a crew, a shot list and a dozen things that have to happen before anyone picks up a camera. GalleryFlow keeps the whole shoot in one record: schedule it on a calendar or move it down a Kanban board, assign the crew, hang tasks and a production checklist off it, and build the day-of timeline everyone works from.
Calendar and Kanban, same data
See the month as a calendar when you are booking, and as a pipeline when you are chasing. Search, filter and restore soft-deleted shoots.
Crew find out when you assign them
Assigning a photographer notifies them in the app and by email. Nobody finds out they are working Saturday by opening the app on Saturday.
Tasks, checklists and a day-of timeline
Assign tasks with their own status, run a production checklist, and attach the brief, the permit or the venue plan to the event itself.
Subscribe from your own calendar
Each member gets a private feed URL for their shoots, which Apple Calendar, Google Calendar and Outlook can subscribe to.
Frequently asked questions
- Can my team see their shoots in their own calendar app?
- Yes — Settings › Calendar gives each member a private subscription URL, either for every shoot they can see or only the ones they are assigned to. It is one-way: GalleryFlow owns the booking, so editing it on a phone would fight the crew assignments. Apple refreshes often; Google polls external feeds on its own schedule, commonly every 8–24 hours.
- Does the client get a reminder before the shoot?
- A reminder goes to the client and every assigned crew member 24 hours before the start time, and only for shoots that are actually committed — an enquiry nobody has booked is not chased. Rescheduling a shoot re-arms it, so the old time is not the last thing anyone heard.
- Can I control who sees which shoots?
- Yes — roles decide it. Anyone with event access sees the studio calendar; without it, a member still sees the shoots they are assigned to, so a feed is never silently empty for someone rostered on Saturday.